Every driver qualification file audit-ready, all the time.
A medical card expired last week, an annual MVR review is overdue on two drivers, and nobody's run this year's Clearinghouse queries. None of it shows up until an auditor asks. DriverFile keeps every DQ file item on one board with its own refresh cycle, chases what's missing, and keeps the proof. Built for small motor carriers and owner-operator fleets.
Real data, nothing to install. Or get early access if you'd rather we set it up on your own records.
Ask it the way you'd ask your safety manager — "whose file would fail an audit today?" — and get the answer straight from your records. Works with AI helpers like Claude and ChatGPT, if your office uses them.
| Driver | DQ file item | Status |
|---|---|---|
| R. Alvarez | Medical examiner's certificate | 6d out of date |
| D. Boyko | Previous employer safety inquiry | 19d out of date |
| R. Alvarez | Annual MVR review | 14d left |
What it keeps current
Every item on its own clock
Medical cards on two years, MVR reviews annually, Clearinghouse queries annually — each tracked on its own cycle instead of one date for the whole file.
New-hire files completed
Employment application, road test certificate, and previous employer safety inquiries tracked from day one, so a file doesn't sit half-built for a year.
Chased before it lapses
Reminders at 30, 14, and 3 days go to the driver, so a medical card renewal happens before the driver has to come off the board.
Audit-ready in one export
The whole fleet's file status as a single download — what's current, what's missing, who was asked and when.
A downgraded safety rating can cost you the contract that pays the trucks. Fleets over 25 drivers from $99/mo.
Questions people ask
What is DriverFile?
DOT driver qualification file tracking for small motor carriers. Medical cards, annual MVR reviews, road tests, and Clearinghouse queries on one board.
Who is DriverFile for?
DOT driver qualification file tracking for small motor carriers.
How much does DriverFile cost?
DriverFile costs $49 per month, per carrier, not per truck, after a 14-day trial. A card is taken at signup and you are not charged until the trial ends. You can cancel at any time in one click.
Do I have to install anything?
No. DriverFile runs in your browser. There is nothing to install and nothing for your IT person to set up — you can try the live demo on this page right now without creating an account.
Can DriverFile work with an AI assistant?
Yes. If your office already uses an AI helper like Claude or ChatGPT, it can answer questions straight from your records — "who's overdue right now?" — without you opening the board. It can only look things up, never change anything, and every question it asks is written to your activity log. We set the connection up for you.
Is R. Alvarez qualified to drive today?
Search driver qualification file items by driver name or item type. Returns matching records with due date and status (in file, to file, missing, out of date).
Which file items would be findings in a DOT compliance review?
List driver qualification file items that are missing or out of date — the items that would be findings in a DOT compliance review today. Most serious first.
What comes due across the fleet in the next 14 days?
List DQ file items coming due within the next N days (default 30), including medical cards, MVR reviews, and Clearinghouse queries.
Where would a new-entrant safety audit find gaps?
Get the driver qualification file summary: totals for tracked items, missing from file, out of date, due in 14 days, and awaiting filing.
Get early access
We're onboarding founding carriers now. Tell us which file item you chase most.